AI USE Policy for Small Business
Stay transparent and compliant with how your business uses AI. This customisable AI use policy is designed for small businesses to publish on their website or in employment handbooks or manuals. If you are using AI tools like ChatGPT, Canva Magic Write, and others, your business needs an AI use policy to show clients, team members and stakeholders you take AI, ethics and privacy seriously.
Stay transparent and compliant with how your business uses AI. This customisable AI use policy is designed for small businesses to publish on their website or in employment handbooks or manuals. If you are using AI tools like ChatGPT, Canva Magic Write, and others, your business needs an AI use policy to show clients, team members and stakeholders you take AI, ethics and privacy seriously.
Stay transparent and compliant with how your business uses AI. This customisable AI use policy is designed for small businesses to publish on their website or in employment handbooks or manuals. If you are using AI tools like ChatGPT, Canva Magic Write, and others, your business needs an AI use policy to show clients, team members and stakeholders you take AI, ethics and privacy seriously.
About the AI Use Policy Template for Australian Small Businesses
With AI now integrated into everything from Canva captions to customer support chatbots, your small business needs to get clear—and stay compliant—on how you use AI. Whether you’re drafting social media posts with ChatGPT, automating admin tasks, or using AI for customer experience, transparency matters.
Our AI Use Policy for Small Business is an easy-to-use, lawyer-drafted template that helps Australian small business owners clearly communicate how they use Artificial Intelligence (AI) tools in their day-to-day operations.
This professionally written policy template is designed to be published on your website alongside your website privacy policy and website terms of use. It can also be shared internally with staff, contractors and clients. It’s perfect for businesses using AI tools like ChatGPT, Midjourney, Magic Write in Canva, Notion AI, or any other generative AI or automation platform.
What’s Included:
A clear and concise AI Use Policy ready to copy and paste into your website
Coverage of how your business uses AI (e.g. content creation, admin automation, customer support)
Commitments to human oversight, accuracy, and fairness
Clauses on privacy, data handling, and discrimination safeguards
Prohibited AI uses (such as deepfakes, surveillance, deceptive content)
A guide on how to implement and publish the policy on your site and use it in your business
Instructions to help you customise the template
Why your business needs an AI use policy
Build trust with clients, staff, and stakeholders by being upfront about AI use
Comply with the Privacy Act 1988 (Cth) and Australian Privacy Principles, noting this should sit alongside your privacy policy
Avoid future legal risks as AI regulation continues to evolve
Demonstrate your ethical use of technology in tenders, grant applications, and client onboarding
Stay ahead of competitors still “winging it” when it comes to AI governance
Who this policy is for:
Small business owners
Consultants and freelancers using AI in service delivery
Agencies and creatives integrating AI into their workflows
Any Australian business wanting to use AI responsibly and transparently
Instructions for use
Finalise this policy where prompted by the red text, in particular your business name, ABN and contact and delete this instruction page before finalising your version [Tip: keep a master copy and use “save as” to create your customised versions];
Create a dedicated web page (called “AI Policy”) that is accessible without requiring a login or user registration and that is not in the navigation bar and copy the wording from the AI use policy to the page.
Add links to the footer of every page to “AI Policy”
Link to the AI policy where relevant on your website, in any client or team information (eg in privacy policy or any forms etc.);
Test links and responsiveness; and
Keep your AI use policy updated – set a reminder to review at least once a year or whenever your business practices change (eg you start using a new tool or process) and amend the “Last Updated” part at the end of the policy after each review.
Disclaimer
Ready to Boss Legal is a legal publisher. We are not a law firm and you acknowledge that by purchasing, downloading and customising this template, Ready to Boss Legal is not acting as your lawyer or providing you with legal advice.
This template is legal information only and should not substitute for or constitute professional legal advice. We recommend you consult with a lawyer for legal advice, noting Ready to Boss Legal is a legal publisher and not a law firm.
All copyright in this document belongs exclusively to Ready to Boss Legal. We grant you a one use non-exclusive, royalty-free, revocable license to use this document for the purposes of using it in your business or for personal use. However, this document may not be copied, given to a third party, re-sold, reproduced, transmitted electronically or otherwise used in any way in whole or in part for the purpose of commercial gain by you for any purpose that may amount to competition with Ready to Boss Legal.
